Sports Management & Competition Booking System
Abstract
The Sports Management & Event Competition Booking System is a MERN (MongoDB, Express.js, React, Node.js) stack application designed to streamline the organization, booking, and management of sports competitions and training programs. The system provides an efficient platform for admins, users (athletes), and coaches to interact seamlessly.
The Admin module enables event organizers to manage sports competitions, monitor user bookings, regulate ticket availability, and approve coach training programs. Users can register, browse event details, book competitions, upload payment receipts, and track booking status. Additionally, athletes can explore and enroll in training programs offered by certified coaches. The Coach module allows trainers to create and update training sessions, upload images, modify locations, and manage student enrollments.
This system enhances the efficiency and accessibility of sports event management, reducing manual effort and ensuring smooth operations. Built with a scalable architecture, the MERN stack application delivers a responsive, real-time experience for all users. By integrating modern web technologies, this system promotes a well-organized and engaging sports ecosystem, benefiting both event organizers and participants.Sports Management & Competition Booking System
System Specifications:
Hardware Requirements:-
Processor : Intel 3
Installed memory (RAM) : 4 GB
Hard Disk : 500 GB
Operating System : Windows 7,8,10 – 64 bit
Software Requirements: –
Front End : React JS, CSS3, Bootstrap
Back End : Express JS , Node JS
Data Base : Mongo DB
Tools:-
- Visual Studio Code
- Mongo DB
System Modules:
Admin
- Login
- Manage Event Competition
- Manage User Booking
- Update status (Approve / reject)
- Manage Ticket Availability
- Approve Coach Training
- View Coach Details
User
- Register
- Login
- Search Event Detail
- Book Competition
- Upload Payment Receipt
- View Booking Status
- View Training
- My profile
Coach
- Register & Login
- Create Training
- Update Training
- Upload image
- Update Map
- Add Student
- Update Student
- My Profile
Modules Description:
- ADMIN MODULE
The Admin Module allows system administrators to manage events, user bookings, ticket availability, and coach training requests. This module ensures smooth operation and proper supervision of the competition and training processes.
- Login: Secure authentication for the admin panel.
- Manage Event Competition: Create, update, or delete sports events and competitions.
- Manage User Booking: View and manage user competition bookings, including approving or rejecting Booking requests.
- Manage Ticket Availability: Set ticket limits and monitor availability for different competitions.
- Approve Coach Training: Review and approve coach-created training sessions before they are available to users.
- View Coach Details: Access a list of registered coaches with their training programs and details.
- View User Details: Monitor user registrations, bookings, and participation history.
- USER MODULE
The User Module provides athletes and participants with access to sports events, training sessions, and booking management features. Users can register for events, upload payment receipts, and track their booking status.
- Register: New users can sign up by providing basic details.
- Login: Secure authentication for accessing the platform.
- Search Event Detail: View and search for upcoming sports events and competitions.
- Book Competition: Users can register for competitions and upload payment receipts for confirmation.
- View Booking Status: Track the approval or rejection status of competition bookings.
- View Training: Browse and enroll in available training sessions provided by registered coaches.
- My Profile: Manage personal details, view booking history, and update account information.
- COACH MODULE
The Coach Module is designed for sports trainers to create and manage training sessions, update their profile, and oversee their students’ progress.
- Register & Login: Coaches can register and securely log in to their accounts.
- Create Training: Set up new training programs, specifying details such as schedule, location, and description.
- Update Training: Modify training details, including adding images and updating the training location on a map.
- Add Student: Enroll new students into specific training sessions.
- Update Student: Track and update student performance or training progress.
- My Profile: Manage personal details, training records, and student lists.
Existing System:
The current system for managing sports events and competition bookings primarily relies on offline and manual processes. Event organizers manually handle registrations, ticket bookings, training schedules, and participant records through paperwork, phone calls, or spreadsheets. Athletes and users need to visit sports clubs, training centers, or event offices to get information about upcoming competitions and available training sessions.
Additionally, payments for event registration are processed manually through cash or direct bank transfers, requiring users to submit receipts physically. Coaches also rely on traditional methods to manage training programs, track student progress, and update training schedules. Due to the lack of an integrated digital platform, the entire process becomes time-consuming, inefficient, and prone to errors.
Disadvantages of the Existing System
Manual Registration & Booking – Users must visit event venues or contact organizers to register for competitions.
Limited Accessibility – Event details are not easily available, requiring participants to rely on word-of-mouth or posters.
Time-Consuming – Searching for events, booking tickets, and processing payments involve multiple steps, leading to delays.
Error-Prone – Manual data entry increases the risk of errors in event schedules, participant details, and payments.
No Real-Time Updates – Changes in schedules, ticket availability, or competition status are not instantly communicated to users.
Difficult Payment Tracking – Handling receipts manually makes it harder to verify payments and manage refunds efficiently.
Coach Management Challenges – Coaches cannot efficiently manage training schedules or student records without digital tools.
Proposed System:
The Sports Management & Event Competition Booking System is a MERN stack-based web application designed to digitize and streamline the process of managing sports events, competition bookings, and training programs. This system provides an organized and centralized platform for admins, users (athletes), and coaches, improving accessibility and efficiency.
The Admin module allows event organizers to manage competitions, approve/reject user bookings, regulate ticket availability, and oversee coach training programs. Users can register, search events, book competitions, upload payment receipts, and track booking statuses through a user-friendly interface. The Coach module enables trainers to create training sessions, update training schedules with images and maps, manage student enrollments, and track student progress.
Although the system does not fully automate the process, it reduces manual efforts by digitizing key operations such as event management, booking approvals, and training coordination.
Advantages of the Proposed System
Digital Event Management – Organizers can easily create and manage events without relying on paperwork.
Online Booking System – Users can register for competitions and submit payment receipts electronically.
Centralized Record Keeping – All event details, bookings, and training schedules are stored securely.
Improved Efficiency – Reduces delays caused by manual searches and physical registrations.
User-Friendly Interface – Intuitive navigation for better accessibility and interaction.
Easy Payment Validation – Admins can verify uploaded payment receipts quickly.
Coach Training Management – Coaches can organize and update training programs digitally.
Scalability & Performance – The MERN stack ensures smooth operation even with a growing number of users.
Enhanced Communication – Users and coaches can receive status updates and notifications on bookings and training.
Data Security & Role-Based Access – Ensures authorized access for admins, users, and coaches.
